Descoltech supports industrial companies in the analysis of the applicable requirements and in the adaptation of the necessary documentation, identifying any gaps before they emerge during a supplier qualification, an inspection, an audit or the final delivery of an order.
The intervention can concern individual documents and certificates or the entire document system linked to the product, process or supply. When, on the other hand, the need concerns obtaining a system certification, the service can be integrated with the path dedicated to company certifications.
The first step is to understand which requirement is really applicable, where it comes from and what evidence is needed to demonstrate compliance. The request can come from a technical standard, a customer specification, a contract, an industry code or the requirements for a particular supply.
From this analysis, we build an operational path that allows us to identify what is already compliant, what needs to be integrated and what requires a new verification or issuance by the competent party.
We examine the context in which compliance must be demonstrated: product, process, order, target market, customer or supply chain.
The point is not to apply every available standard indiscriminately, but to identify the requirements actually referred to and translate them into concrete verifications.
When the activity involves an industrial supply, this analysis can be coordinated with the other industrial technical services related to technical verification, documentation, inspections and expediting.
We support the team in reviewing and organizing documentation so that the required evidence is consistent, traceable and easily verifiable.
A certificate already issued by a third party is not simply "modified": when it contains insufficient information or information that does not comply with the applicable requirement, it is necessary to identify which integration, reverification or reissue should be requested from the responsible party.
This avoids arriving at the final stage of the order with documents formally present but technically unusable.
When missing documents depend on suppliers, laboratories or other business functions, we define what information needs to be retrieved and what checks need to be completed.
Quality, engineering, procurement, project management and suppliers can thus work on the same framework of requirements, reducing the risk that a criticality is discovered only during the inspection or delivery of the final dossier.
Once the planned actions have been completed, we re-check the document package against the identified requirements.
The goal is not to create more documentation, but to arrive at the final verification knowing what requirements are covered, by what evidence and where that evidence is available.
The service is mainly aimed at industrial companies that need to demonstrate the conformity of products, processes or supplies in contexts where the technical requirements exceed those normally managed in daily operations.
It can affect companies belonging to different industrial sectors, in particular when the supply chain, customers or order specifications introduce complex technical and documentary requirements.
They are interpreted progressively during the order
It is mainly verified that there are
Shortcomings may emerge at the time of delivery
Are handled when disputed
It is not always clear who should provide the missing evidence
They are identified and translated into necessary verifications and documents
The content, consistency and relationship with the required requirement are checked
Gaps are identified while it is still possible to request integrations
They are identified and classified before the final verification
Requirements and activities are associated with the subjects involved
Compliance with international standards makes it possible to verify requirements, certificates, procedures and necessary evidence in advance, avoiding that any critical issues emerge only after production is completed or during delivery. Through a gap analysis, it is possible to distinguish documentary deficiencies from technical non-conformities, precisely define the necessary interventions, assign responsibilities between the company, customer and suppliers and build complete and traceable documentation. When the adaptation also involves business processes and organization, the activity can be integrated with strategic business consulting.
They are references used to define requirements related to management systems, products, materials, processes, testing, safety, quality, or documentation, depending on the context.
For an industrial company, the fundamental point is not to know generically all the available standards, but to identify which ones are applicable to the specific activity, product, order or reference market
It starts with the requirements of the standard, specification or contract and compares them with available processes, procedures, controls and evidence.
The verification must make it possible to clearly distinguish what is already compliant from what requires a document integration, an operational change or a new technical verification.
It depends on the criticality detected.
If the problem concerns a certificate issued by a third party, it is not correct to simply intervene on the document. The missing or non-compliant information must be identified and it must be determined whether it needs to be supplemented, re-verified or reissued by the competent party.
Descoltech supports the company in identifying the gap and managing the activities necessary to obtain evidence consistent with the applicable requirement.
The aim of the adaptation is to make processes, documents, certificates or evidence consistent with certain requirements.
Certification, on the other hand, is a process aimed at formally certifying compliance with a specific scheme or standard when such certification is required.
When the need concerns systems such as ISO 9001, ISO 14001, ISO 45001 or other paths managed by Descoltech, it is possible to learn more about the service dedicated to company certifications.
It depends on the standard and the type of supply.
The verification can involve certificates, procedures, technical specifications, test reports, documentation of materials, control plans, production documents, technical dossiers and other evidence requested by the customer or the order.
Therefore, an identical checklist is not applied to each company: the perimeter is derived from the requirements that actually apply.